Job Category: Private Service & Family Office
Job Type: Full Time
Location – City: Palm Beach
Location – State: Florida
Palm Beach, FL
Full-time | $175,000–$250,000 base + discretionary bonus
About the Role
We’re seeking an experienced Estate Director to lead the service, staffing, vendor, and household operations for a private principal or family office environment. This role requires exceptional judgment, discretion, emotional intelligence, and the ability to bring calm structure to a complex, high-expectation private setting.
The ideal candidate has experience supporting UHNW principals and understands the nuance of private service: anticipating needs, protecting privacy, managing details quietly, and leading teams without unnecessary visibility or ego.
Key Areas of Ownership
Estate & Household Operations
- Oversee daily operations across one or more residences, including staffing, vendors, maintenance, service standards, calendars, and household readiness
- Ensure the home environment is consistently prepared, organized, secure, and aligned with the principals’ preferences
- Manage household manuals, procedures, inventories, project lists, and service expectations
Staff Leadership & Performance
- Lead house managers, personal assistants, chefs, housekeepers, drivers, security, maintenance teams, or other private service staff
- Establish clear expectations, schedules, coverage plans, and communication protocols
- Support recruiting, onboarding, coaching, and retention of high-quality household talent
Vendor, Project & Budget Oversight
- Manage vendor relationships, service contracts, capital projects, household budgets, and expense tracking
- Coordinate with architects, designers, contractors, property managers, security teams, and family office representatives
- Ensure work is completed discreetly, on time, and to the appropriate standard
Principal Support & Discretion
- Anticipate needs around travel, events, guests, seasonal transitions, entertaining, and household priorities
- Maintain absolute confidentiality and professionalism in all communications and decisions
- Serve as a trusted operational partner who reduces complexity for the principals and family office
What You Bring
- 10+ years of private service, estate management, family office, luxury hospitality, yacht, aviation, or high-touch service leadership experience
- Proven ability to lead private staff and complex household operations with discretion and polish
- Strong vendor management, budgeting, scheduling, communication, and project coordination skills
- Experience supporting UHNW principals, multi-residence estates, or highly confidential environments strongly preferred
- Calm, proactive, highly organized, and comfortable operating behind the scenes
- Flexibility for occasional travel, weekends, or seasonal schedule demands as needed
What We Offer
- Competitive salary range of $175K–$250K DOE
- Discretionary bonus potential
- Medical, dental, and vision benefits or stipend depending on structure
- PTO and paid holidays
- Relocation or housing support may be considered for the right candidate
- Opportunity to support a highly respected private household or family office with long-term stability